Job description 2021-02-23
Job details Department The Registry Responsible to FE Student Records Team Leader Location Buxton & Leek College (Buxton Campus) Salary £17,419 - £18,500 per annum Closing date Monday 8 March 2021 Contract type Fixed term contract 30/06/2021 Post type Full-time Reference 0026-21 About the role Buxton & Leek College boasts industry standard facilities, comprehensive support services and a team of dedicated staff who take pride in supporting students of all ages, abilities and ambitions towards their study and career goals: www.blc.ac.uk/ Formed in August 2012, following the merger of Leek College and the University of Derby, the combined college has the size and resources to provide a comprehensive, high-quality further education and training service to students of all ages and abilities from Leek and Buxton and the surrounding areas. Our courses are aimed at students who are about to leave school and looking for their first steps on the road to employment or higher education. We also cater for those looking for high quality vocational education and training, including Apprenticeships, to support a new career direction or make progress in their current career. Our unique position as part of the University of Derby group means that progression to higher levels of study is easier and more affordable than many other colleges and our staff receive the benefits of being part of and supported by a larger organisation that is a Top 50 University. You can find out more detailed information about the University of Derby at www.derby.ac.uk/ This role is part of a busy FE Student Records team that supports Buxton and Leek College. The FE Student Records team collect, record and monitor student information from enrolment through to course completion. The creation of records enables students to access course resources and the College to meet the requirements of stakeholders and funding agencies. As part of this team, you will be required to work mainly with colleagues to ensure a high-quality study experience for our students, manage staff accounts for accessibility to various software packages and deal directly with students at enrolment events throughout the year. If you have experience working with policies and procedures at an operational level, knowledge and understanding of systems and services in a data administration environment and their varied applications and experience of working collaboratively in a multi-team environment we would like to hear from you. Principal accountabilities Compliance - To assist with the production and completion of accurate statutory government data returns. Ensure information is input in a timely manner to allow the production of scheduled and ad hoc statistics using data from a range of systems. Utilise agreed systems to follow enrolment and registration procedures in line with the requirements and standards of the College, external agencies, and funding bodies. To comply with the College’s Health and Safety, HR and Safeguarding policies and procedures. Accuracy – To assist in ensuring through audit and deployment of appropriate procedures, the accuracy and completeness of electronic and paper records. Ensure that all data entered is error free to meet the needs of the College and external agencies and bodies. Ensure all documentation is accurately filed, easily accessible and archived accordingly. Monitoring - Ensure external contracts can be effectively monitored and managed. Maintain register records including provision of on-line registers; interrogate records and following up on missing information; inputting marks; resolving queries. Training - Provide training to on-line register users. Processing - Generate and process all required paperwork for enrolment, on program tracking forms, including, registers, end of program and post course paperwork in line with department, College and external deadlines. Support - Provide administrative support to maintain College timetables and relevant information for linking into the College’s curriculum planning model. Support key college events including enrolment and provide general assistance and support with awards ceremonies and take responsibility for specific administrative functions, projects or activities as identified by the Student Records Team Leader. Provide cover for other members of the Student Records team as and when required. Self-development - Undertake Continuous Professional Development to maintain up to date knowledge of funding appropriate to the role. Generic - Participate in both College and University groups and committees as necessary. Adopt the University’s Core Values and Underpinning Behaviours. Work flexibly and undertake any duties, as required relevant to the level of the post. Person specification Essential Criteria Qualifications Maths GCSE 4-9 or equivalent English GCSE 4-9 or equivalent Experience Working with policies and procedures at an operational level Experience of working collaboratively in a multi-team environment Skills, knowledge & abilities Initiative and judgement to resolve and respond to issues Knowledge and understanding of systems and services in a data administration environment and their varied applications Good analytical and problem solving capability Efficient approach with attention to detail and ability to demonstrate critical thinking Good communication skills and the ability to influence and negotiate, in line with the Student Records Team Leader. Good I.T. skills Strong organisational skills with the ability to quickly adjust to change Accurate and methodical approach Ability to work across teams to achieve a shared goal Innovative within the team in promoting and implementing ideas in order to improve the effectiveness of services Resilient, proactive and flexible Can do attitude and a commitment for providing high quality customer service to colleagues and students Ability to work and deliver to tight deadlines in a busy environment Business requirements Willingness to work outside of normal hours at times as relevant to achieving targets and meeting the needs of the College Ability to occasionally work at each location where the College activity is located Desirable Criteria Qualifications Academic or vocational (business administration) qualification/s at Level 3 IT Qualification(s) Experience Experience of maintaining data using networked and PC based information systems Skills, knowledge & abilities Presentation of management information for decision making Understanding of a public sector or an academic institution Knowledge of student records and registers and course provision in Further Education Understanding of working towards targets required and the implications of non-compliance Benefits As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme. Find out more about pay and benefits How to apply You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.