Job description    2021-02-23

You will be responsible for ensuring that establishment cash accounts are correct and continually updated on the SPS Financial System (Agresso). You will also be responsible for ensuring all monies are recorded and allocated as per establishment Guidelines and ensure that procedures are followed as per SPS Financial Policy and Guidance Manual and all other relevant guidance. Responsibilities Process all bank and cash transactions, and produce daily reconciliations between State and Prisoner Funds accounts; ensuring that the principle of separation of Prisoner Funds from State Funds is complied with at all times. Assist with completion of ‘monthly end reconciliations’, including schedule losses, and the year-end reconciliations; to ensure that all completed returns are sent to the Finance Department (HQ) in appropriate formats and within agreed timescales. Process invoices and travel & subsistence claims through the SPS Financial System (Agresso) and RBS Bankline transactions. Prepare and process journals to the appropriate establishment for prisoners on transfer correctly and accordingly to agreed timescales. You will prepare and process daily and weekly journals on Agresso and reconcile prisoner personal cash, wages and pin phones transactions. You will prepare relevant reconciliations, including daily cash checks, ensuring that physical cash and accounts balance on the financial system match, and investigate any discrepancies. You will ensure all monies are banked timeously and securely, ensuring that the cash office is secure at all times. Person Specification SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role. Qualifications Requirements
Minimum of five National 5 (or equivalent) qualifications including English and Mathematics or at least 6 months’ relevant experience gained in a similar role and/ or environment. Essential Experience Requirements
Experience of working in finance/cash function Essential
Competent in the use of Microsoft Office packages including Word, Excel, Outlook etc. Essential Knowledge Skills Requirements
Good numeracy skills, including the ability to analyse and interrogate a wide range of information. Essential
Well-developed written and verbal communication skills across a wide range of media including email, telephone and face to face communication. Essential
Ability to prioritise workload to meet departmental and organisational deadlines Essential
Ability to work individually and as part of a team. Essential Selection method 1 Role Specific Test Selection method 2 Interview

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