Job description    2021-02-23

Key Responsibilities:

Manage the Director / Deputy Director's diary on a day-to-day basis and organise meetings as requested. Strategic management of diaries to identify busy periods in the business cycle and monitor their inbox(s) for diary-related emails. Understand the objectives of meetings and prioritise against conflicting requirements.
Handle sensitive information in a confidential manner and manage the Director / Deputy Director's inbox to prioritise work effectively.
Work with leads across the finance function to coordinate ministerial correspondence, ensuring the necessary approvals have been completed and that the statutory deadlines are met.
Secretariat to Senior Leadership Team (SLT) and/or board meetings as required, maintain a forward plan of agenda items, draft agendas, commission papers and circulate in good time. Attend the meetings, drafting accurate minutes and actions, track progress against actions. Prepare meeting papers for the Director / Deputy Director, ensure they have all information required for all meetings in their preferred format. Source briefing for meetings where required.
Work cohesively and in a joined-up way with the PA network, with other PAs in the Business Support Team and more widely with other PAs across the department. Provide high quality customer service in line with departmental expectation. Ensure that all information for customers is accurate, timely, clear and easy to understand and that all dealings with customers are professional positive and respectful.
Take active part in the Business Support Team and take responsibility of group wide activities. Support the improvement of internal procedures and systems, identifying opportunities for innovation and continuous improvement.
Fully commit to your apprenticeship training and development.
Responsibilities You will be managing busy diaries, prioritising and organising the SLTs time to ensure they meet their objectives. You will attend provide secretariat support to board / committee meetings as required, being responsible for the forward look, minutes and action recording.

You will handle sensitive information within the Director / Deputy Directors inboxes in a confidential manner. You will coordinate responses to ministerial correspondence, ensuring that the request is dealt with appropriated, with the relevant approvals by the statutory deadlines.

You will actively take part in finance activities across the function, supporting opportunities for innovation and continuous improvement.

Essential skills and experience required for the role:
Have previous experience of managing a busy diary Good communication skills (written and verbal) Excellent organisation skills, with the ability to prioritise tasks and work under pressure Provide excellent customer service Be IT literate – use of Microsoft products Behaviours We'll assess you against these behaviours during the selection process: Managing a Quality Service Delivering at Pace Seeing the Big Picture Working Together We only ask for evidence of these behaviours on your application form: Managing a Quality Service Benefits Applicants currently holding a permanent post in the Civil Service should note that, if successful, their salary on appointment would be determined by the Department’s transfer / promotion policies.

As a member of the DfE, you will be entitled to join the highly competitive Civil Service Pension Scheme, which many experts agree is one of the most generous in the UK.

You will have 25 days leave, increasing by 1 day every year to a maximum of 30 days after five years’ service. In addition, all staff receive the Queen’s Birthday privilege holiday and 8 days’ bank and public holidays.

We offer flexible working arrangements, such as job sharing, term-time working, flexi-time and compressed hours.

As an organisation, which exists to support education and lifelong learning, we offer our staff excellent professional development opportunities.

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