Job description 2021-02-23
An exciting opportunity has arisen for an enthusiastic Executive Assistant (EA) to provide board level, high quality, professional and confidential provision of a broad range of administrative/secretarial and project/event management support to the Chief Medical Officer (CMO) and Head of CMO Service. You will also provide adhoc administrative support to the wider medical leadership team as needed.
The role will be varied and previous experience as a personal/executive assistant is desirable, although there will be scope for a person with the right aptitude to be trained and grow into the role.
Some of the day to day duties will include:
Pro-active, complex diary management and ensuring all pre-meeting information is available in good time for review ahead of meetings Efficient and sensitive response to calls and correspondence; understanding and resolving difficult issues and/or referring on as appropriate Arranging meetings/events/training sessions/visits and supporting logistics Provide administrative support for meetings, including compiling agendas, organising papers, taking/transcribing minutes at meetings and maintaining action trackers Drafting, reviewing and reformating papers and presentations What we look for:
Excellent organisational skills Strong administrative experience Excellent written and verbal communication and the confidence to communicate with people at all levels inside and outside the organisation Ability to handle highly confidential and sensitive matters A flexible and pro-active approach to work and willingness to cover for colleagues when needed Experience of working in the NHS and/or working knowledge of medical staff terms and conditions would be advantageous What we offer:
Support and training in your role A friendly and welcoming team NHS Pension Your life outside HHFT is important and the Trust are happy to consider applications with flexible working patterns that cater to individual requirements; this can be discussed at interview. About the trust:
The vision at Hampshire Hospitals NHS Foundation Trust is to provide outstanding care for every patient. We serve a population of nearly 600,000 people across Hampshire and West Berkshire as well as some people who access our specialist services from across the country.
Created in January 2012 the Foundation Trust prioritises the provision of exceptional, compassionate, care delivered by the valued staff working in a culture of collaboration and mutual respect. HHFT employs circa 6,000 people and had a turnover of £382m in 17/18
Four core values (CARE) Compassion, Accountability, Respect and Encourage. These are in place to support of four clear objectives, provide outstanding care of patients, empowering all members of staff, sustainable growth and innovating for the future.
Happy to Talk Flexible Working - all requests for flexible and part time working will be considered.
For further details / informal visits contact:
Elizabeth Eddie - Head of Chief Medical Officer's Service
elizabeth.eddie@hhft.nhs.uk
01256 314927
The role will be varied and previous experience as a personal/executive assistant is desirable, although there will be scope for a person with the right aptitude to be trained and grow into the role.
Some of the day to day duties will include:
Pro-active, complex diary management and ensuring all pre-meeting information is available in good time for review ahead of meetings Efficient and sensitive response to calls and correspondence; understanding and resolving difficult issues and/or referring on as appropriate Arranging meetings/events/training sessions/visits and supporting logistics Provide administrative support for meetings, including compiling agendas, organising papers, taking/transcribing minutes at meetings and maintaining action trackers Drafting, reviewing and reformating papers and presentations What we look for:
Excellent organisational skills Strong administrative experience Excellent written and verbal communication and the confidence to communicate with people at all levels inside and outside the organisation Ability to handle highly confidential and sensitive matters A flexible and pro-active approach to work and willingness to cover for colleagues when needed Experience of working in the NHS and/or working knowledge of medical staff terms and conditions would be advantageous What we offer:
Support and training in your role A friendly and welcoming team NHS Pension Your life outside HHFT is important and the Trust are happy to consider applications with flexible working patterns that cater to individual requirements; this can be discussed at interview. About the trust:
The vision at Hampshire Hospitals NHS Foundation Trust is to provide outstanding care for every patient. We serve a population of nearly 600,000 people across Hampshire and West Berkshire as well as some people who access our specialist services from across the country.
Created in January 2012 the Foundation Trust prioritises the provision of exceptional, compassionate, care delivered by the valued staff working in a culture of collaboration and mutual respect. HHFT employs circa 6,000 people and had a turnover of £382m in 17/18
Four core values (CARE) Compassion, Accountability, Respect and Encourage. These are in place to support of four clear objectives, provide outstanding care of patients, empowering all members of staff, sustainable growth and innovating for the future.
Happy to Talk Flexible Working - all requests for flexible and part time working will be considered.
For further details / informal visits contact:
Elizabeth Eddie - Head of Chief Medical Officer's Service
elizabeth.eddie@hhft.nhs.uk
01256 314927
